14th Circle of Harmony HIV/AIDS Wellness Conference

Bridging Generations: Thinking ahead while always being informed by the past

Call for Abstracts


2016 COH Logo.png#2019COH



Thank you for your interest in presenting at The Albuquerque Area Indian Health Board’s 14th Circle of Harmony HIV/AIDS Wellness Conference, “Bridging Generations: Thinking ahead while always being informed by the past” to be held in Albuquerque, New Mexico – March 26-28, 2019.

 This document is to assist you in the preparation of your abstract submission for a workshop, breakout session or poster presentation. To ensure your abstract is accepted for presentation, please read all the instructions carefully. Note that instructions have changed for the #2019COH.

 The planning committee seeks presenters who can address the complex and unique issues related to HIV/AIDS and have experience and expertise in working with American Indians/Alaska Natives.


The conference brochure will be distributed in December 2018 and will provide details on the specific content of the conference.  For each proposal accepted ONE presenter will receive conference registration.

 Presenting at the #2019COH is a voluntary effort, therefore we will not pay expenses for your participation. If your submission is accepted you are responsible for registration of additional presenters and all travel costs.

 All presenters must be registered for the conference.


Written notification is required for all submission withdrawals. Only the Primary Author may withdraw a submission. Send your withdrawal request to: awhyte@aaihb.org. Please include your full name and presentation title in your request.

Because of our early publication deadlines, if you withdraw after receiving your acceptance notice we cannot guarantee that your presentation citation and/or abstract will not appear in print, on the #2019COH Website, or in other print or electronic media.


All correspondence including confirmations, reminders, and accept/reject notifications will be sent to the Primary Author's email only. It is the Primary Author’s responsibility to notify the coauthors of the status of the submission. It is imperative that this email address is a working email address that is not spam‐protected. If you do have spam protection, you may not receive our emails. Notification emails will come from awhyte@aaihb.org.

 PRESENTATION FORMATS (One of three formats is available to presenters)

The average workshop is attended by 15-20 participants. Presenters are responsible for providing electronic copies of their presentations or handouts to conference committee so that participants may access this information prior to presentation.  Please indicate what format you will be using for the presentation.

3 hour workshops: Abstract must demonstrate that there is enough content for the time allotted for this session.

This session should be organized similar to the following,

  • 30 minutes speaker presents on topic
  • 30 minutes of some kind of activity such as small group discussion on portion of topic (ex: presentation is on testing: in small groups of 5, discuss pros and cons on why people should test and be prepared to share with whole group.)
  • 30 minutes speaker presents on topic
  • 30 minutes of another audience participation activity: have some kind of ice breaker.  (Conference planning committee is available to suggest and work with the presenter if they need an ice breaker....)
  • 30 minutes speaker presents on topic
  • 30 minutes of closure with some kind of activity:  on the flip chart around the room, write out important points that you heard today and if you have a question that you would like answered, which should include group discussion and/or activity.
  • Please include 3 learning objectives

90 minute breakout session: Abstract must demonstrate that there is enough content for the time allotted for this session.

This session should be organized similar to the following:

  • 30 minute talk
  • 30 minute activity that supports the talk (where people can move around and discuss the topic) and
  • 30 minutes of topic and conclusion to the breakout session
  • Please include 3 learning objectives

Poster Presentations

Poster Presentations are informal discussion of current projects in with conference attendees. It is an opportunity to pick up ideas for successful programs that have worked in other areas.

Poster presentations should be organized similar to the following:

  • Important information should be readable from about 10 feet away
  • Title is short and draws interest
  • Word count of about 300 to 800 words
  • Text is clear and to the point
  • Use of bullets, numbering, and headlines make it easy to read
  • Effective use of graphics, color and fonts
  • Consistent and clean layout
  • Includes acknowledgments, your name and institutional affiliation


Topics include but are not limited to the following:

 Delivery of HIV 101 for Native Communities                  ARTs

Affordable Care Act                                                         HIV Testing

Linkage and Retention to Care                                       Case Management

Innovative Prevention Approaches                                 Viral Hepatitis

Co-infection of a different strains                                    PrEP

Harm Reduction                                                             Transgender Wellness

HIV Stigma                                                                     HIV Awareness

HIV across age groups                                                  LGBT social, health, literacy

Best practices for prevention and treatment Sex positive approaches

HIV testing                                                                     Self-care


The Circle of Harmony Planning Committee will review and evaluate abstracts submitted based on the following criteria: 

  • Quality of the proposal;
  • Relevance to the conference focus areas;
  • Well‑defined syllabus and three learning objectives/ deliverables;
  • Originality of presentation style and opportunity for participant involvement; and
  • Review of previous presentation evaluations, if applicable

All Presenters of selected abstracts will be required to:

  • Provide current Resume/CV
  • Brief Bio (<150 words)
  • Sign a Conflict of Interest Form

Thank you for submitting your abstract for consideration. Your abstract will be submitted for peer review by the planning committee the coming days.

Once review is complete, you will receive notification whether or not the abstract is accepted for presentation at the 14th Circle of Harmony HIV/AIDS Wellness Conference.

 Thank you and good luck!


  1. Send abstracts by November 23, 2018 to Ayn N. Whyte, M.S. at awhyte@aaihb.org
  1. You will be notified no later than November 30, 2018 regarding the status of your proposal.


 2019 COH Presentation Plan Form.pdf